PTO Meeting Minutes
September 22, 2005
1. Call to Order
2. Update on Playground
The meeting that the officers had with the superintendent was discussed.
Wednesday, September 28 a Gametime rep will be here to look at the new
thoughts for the playground.
3. Treasurer's Report
4. Open House
We will provide drink and refreshments for both the elementary and
middle school open house.
5. Cheridale Farms Fundraiser Update
There will be no kick off assemble. Parent letters will be attached to
the order forms. The fundraiser will start on 9/30 and run for 2 weeks.
The items will be in around Thanksgiving. Info will be shared with the
teachers via the am announcements.
6. Family Movie Night
We would like to try this even. amber will contact the school about the
location and media to be used. First date available was November 3,
2005.
7. Roller Skating
Skate Estate will contact Heidi with cost, Deals on Wheels is to
expensive for us to us now.
8. New Business
Mrs. Carpenter was ill and not able to attend, she will at future
meetings.
Will we do refreshments at Basket Ball games?
We are unable to help out with the Harvest Moon Adult Dinner Dance, we
can help hang posters before hand.
9. Adjournment
PTO Meeting Minutes
October 27, 2005
1. Call to Order
2. Treasurer’s Report and Cherrydale Farms Report
See attached Treasurer’s report
The fundraiser was a success, we will make an estimated $7,000.00.
(Please note that a payment of approx $7,500 will be coming out of the
PTO SV to pay for Cherrydale Farms Fundraiser).
3. Update on Playground
We will write a proposal to present to Mr. Hubbard who will then present
to the board. We will use information gathered from Gametime (attached).
We are contacting Gametime for price of installation and Heidi will be
contacting contractors for estimates & volunteers.
4. Family Movie Night
The Incredibles will be showing in the Wilbur Auditorium on Friday,
November 4, 2005 at 7:00pm. This Movie is FREE to the community, however
donations will be accepted. Also, a reminder that food and beverages are
not permitted in the auditorium!
5. Roller Skating
We are still working out the details and the dates for these events.
6. Breakfast with Santa
Amber will contact the Business Association and the school Cafeteria to
see if it is possible for us to have the breakfast at the school. We
hope to use the lines in the cafeteria for more space. If we are unable
to do so we will have snack at the fire station instead of breakfast.
The event is slated for December 3rd.
7. Holiday Movie Night
We will look into planning a holiday movie. We will put a movie
suggestion sign up sheet on the PTO bulletin board.
8. Membership Drive and Bulletin Board
We will send out a membership form on this coming week and start
decorating the bulletin board in the welcoming lobby.
9. Dodge Ball Night
Amber will contact the High and Middle School Princible to discuss the
possibility of this in the new year, as well as contacting the PE
teachers. More to follow…
10. New Business
We will order locker magnets to give to the winners of the Lion’s Pride
award.
We will be putting an ad in the 2005-06 yearbook to congratulate the
graduates.
Mary Ann Diaz discussed Shared Decision making update.
The Board of Education asked that we plan a welcome and meet the
superintendent for the community. Heidi N will follow up with the board
and we will start to plan this.
11. Adjournment
PTO Meeting Minutes
November 10, 2005
1. Call to Order
2. Breakfast with Santa
The Breakfast will be held at the school this year from 8:00 am until
10:00 am. We will be asking for donations of food from local grocery
stores. It has been confirmed that Santa will be available, we will be
purchasing a costume for him. We will have a small meeting either
November 28 or 29 to make sure that everything will be in place. Heidi N
is in charge of getting food and Amber D is in charge of getting
volunteers.
3. Treasurer’s Report
4. HUGS Pick Up/Volunteers
Pick up will be November 15th (2:30-6:00) and 16th (6:00 – 8:00pm) in
the teacher’s center.
5. Playground, next steps...
We received a one time grant from Senator Seward for $20,000. The next
step for the playground appears to be arranging another meeting with Mr.
Hubbard. We wish to again discuss location and we feel the playground
must be permanent.
6. Roller Skating
The roller Skating Party will be January 26th from 3:00 until 6:30 pm
with a PTO meeting immediately following. We are also looking at the
dates of March 3 and/or April 21 for another party. More information on
this will follow.
7. Family/Holiday Movie Night
Our first family movie night was a success. We had about 50 people
attend the showing of the Incredibles. We will purchase the yearly movie
license release for unlimited movies until November 2006. December 9th
will be the next family movie night. We will be watching The Polar
Express. We will be asking for canned food donations for the area food
pantry.
8.Membership Drive Update
We had a successful membership drive. We will be contacting all new
members to thank them for their support. We will also try to keep them
informed through out the year by emailing them notices and the meeting
minutes.
9. Dodge Ball Night
PTO Meeting Minutes
December 8, 2005
1. Call to Order
2. Treasurer’s Report
3. Roller Skating
Jan 26, 2005 will be our first Roller Skating party of the year. The
times will be from 3 until 6:30 pm. The cost will be $3.75. We will be
asking for volunteers. More dates may follow in March, April or May.
4. Holiday Movie Night
After many snow days, Holiday Movie Night will be December 21, 2005 at
6:00 pm. We will have a sign up sheet for other movie ideas. We will be
accepting canned food donations.
5. Breakfast with Santa
Breakfast with Santa was a success. We served 175 people. Next year we
will need to advertise more. We had a lot of donations from local stores
and community members to help off set the cost of this event.
6. Dodge Ball Night
This event will not take place as there is much controversy that
surrounds Dodge Ball.
7. Playground
We need to attempt to order the playground by the end of the year. We
need to meet or speak again with Mr. Hubbard to find out the particular
details.
8. New Business
Teacher/ Staff Appreciation Day (start thinking of ideas)
Start thinking of Easter ideas, especially how to include the older
children.
Shared Decision Making Update Given
We would like to contact Mary Warner about submitting monthly to “The
Lion’s Roar”.
January Movie Nights may try to include dinner in the cafeteria before
the movie. The times may also be different.
9. Adjournment
PTO Meeting Minutes
January 26, 2006
(Please Note that this meeting was cancelled due to the Roller Skating
party and Board Meeting, this is the agenda that was then tabled for the
February Meeting)
1. Call to Order
2. Treasurer’s Report
3. Playground Update
4. Roller Skating
Future Roller Skating Dates: March 3 and April 21
5. Family Movie Nights
Future Movie Night Dates: February 3, March 17 and April 28, May is
undecided yet.
6. Yearbook Ad
7. Teacher/Staff Appreciation
8. New Business
EPIC
9. Adjournment
PTO Meeting Minutes
February 9, 2006
1. Call to Order
2. Treasurer's Report
3. Playground Sign and Opening
The installation of the playground will begin on April 10th. Amber will
contact the BOE to see if we can name the playground the "Keith Agate
Memorial Playground" and dedicate it to the children and the community.
Heidi will see about buying a sign to post at the playground saying
something like "The Keith Agate Memorial Playground... dedicated to the
children and the community of Cincinnatus. We would like to have a large
ribbon cutting ceremony for the community. Amber will contact the
administrators of the school and discuss what would be best for them and
who should be there. At this ceremony we would like to offer cake,
cookies and punch.
4. Roller Skating
Future Roller Skating Dates: March 3 and April 21. The times for these
parties are 5-9pm. March 3rd will be a camouflage theme and April 21st
will be a Hawaiian theme.
5. Family Movie Nights
Future Movie Night Dates: February 18, March 17 and April 28, May is
undecided yet. February 18th will be Madagascar showing as a Saturday
Matinee at 2:00pm. March 17th will be the showing of Willy Wonka and we
will have a candy wrapper design contest for the students. April 28 is
undecided yet. We will have a grown up movie showing on March 24th at
7:00. It may be a double feature, showing Hitch and 50 First Dates.
6. Yearbook Ad
We will have an ad in this year’s book. One of Mary Warner’s students
will design the look of the ad and we will agree upon it. We asked that
it have a playground on it somehow.
7. Teacher/Staff Appreciation
Due to time this was tabled for March’s Meeting. We will look at options
and choice at that time. We have about 140 staff to give tokens of
appreciation to. This will take place in May.
8. EPIC
This is something that a few people expressed interest in. Amber will
find out about more training information and being a facilitator. We
would like it to be geared toward specific age ranges. There was talk
about us using this information in many ways including in brochures for
the families about many topics.
9. Box Top and Campbell’s Soup labels
We will no longer be doing the Campbell’s Soup labels as they are very
time consuming and not worth the hassle. We will be handing in our Box
Tops next week. We will start collecting Box Tops and Price Chopper
receipts again next August. We would like to thank Joann Johnson for all
of her hard work with this project!
10. Karate and Dance Classes
We are hoping to be able to offer Dance Lesson at the school for a 4
week session on Friday’s starting at 3:05pm (until 6:00pm) in March. We
have found an instructor who is willing to do it for very little cost.
We hope to be able to fill classes through letters home and sign up
sheets. We are going to offer Jazz, Tap and Ballet. We are hoping to
offer Karate lesson in April for little cost to the community. The times
and or dates are not yet worked out.
11. Easter Egg Hunt
Due to time this was tabled for the next meeting.
12. New Business
Many new things we discussed tonight about how to better contact
families. We would like to look into getting our own Web site. We would
also like to look into the new Time Warner Public Access channel and
radio station. Amber will be emailing Mary Warner to ask for her help
with these topics.
13. Adjournment
PTO Meeting Minutes
March 23, 2006
1. Call to Order
2. Treasurer’s Report
We will no longer be doing the Killibrew Award. Patty C. will look into
the Rutan award and see if we will be continuing this. Amber D will
contact the library and see if they still willing to donate money for
the playground (for benches and or the sign).
3. Playground Update
We will wait on a permanent sign until the playground is moved to its
permanent location. For now we are looking into a plastic corrugated
“steak” sign that will be printed (reading “Cincinnatus PTO; Working
together to make things happen”). This sign can be used for many
functions that the PTO has. Amber D will contact area companies.
Opening Ceremony~ As of right now we have not heard back from the Cincy
administrators. Amber D will email everybody again asking for a
response. We are planning a small meeting next week to discus the
ceremony. Right now we are planning a ceremony with cake, cookies, punch
and a large red ribbon.
4. Family Movie Night
“Grown up” Movie, Saturday March 25, 2006
April 28 Movie~ We will be watching the movie Valiant, starting time of
6:30pm. Tink will contact a woman that she knows who may be able to come
in and talk to the children about carrier pigeons (that is what the
movie relates to).
May Movie~ We will attempt to have this movie on May 19, 2006.
5. Roller Skating Party
April 21, 2006 will be the next party with a luau theme. We may be
asking for use of the school’s slushy machine. R. Fairbanks has Hawaiian
themed items that she will be letting us use. Heidi N will be asking for
help with chaperones.
6. Taste of the Nations
This and the silent auction will be combined and planned for the end of
May sometime. Heidi N will be checking out dates and locations for this
event. The Taste of the Nations will highlight fruits from different
countries around the world. The silent auction will be items donated to
the PTO that can be bid on while enjoying the Taste of the Nations.
Amber D will make up flyers to hang around the community and to send
home with the children. We will also be asking PTO members to find items
to be donated.
7. Silent Auction
See above as these two items are now combined.
8. Rainbow Planet
Jim Valley is a talented musician who will be coming to Cincinnatus
Central School on June 13 and 14, 2006. He will work with the children
and then present a concert for the community. Mrs. Carpenter contacted
the PTO to see if we wanted to help and participate with this event. We
will discuss at the next meeting what we would like to do for the
community concert. We will help the school by dying the t-shirts (that
have been wrapped already with rubber bands). We will dye these one
color (so the final outcome will be one color and white) for each grade
(for example UPK will be red and white, kindergarten will be orange and
white, ect). We will be discussing this more with Mrs. Carpenter.
9. Dance and Karate Lessons
Dance lessons are going very well, we will continue with another 4 week
session at the end of April into May. Karate starts on April 24th for
children 7 and over. It starts at 6:30pm and runs until 7:30pm. The cost
for the 4 week session is $20.00 (due at the first class).
10. Anti-Underage Drinking Forum
This forum is April 5, 2006 at the Homer Center for the Arts from 7:00pm
until 8:30 pm.
11. Teacher Appreciation Gifts
Teacher Appreciation Week is May 7-13. We will be ordering motivational
posters for the school to hang up. On Monday of Teacher Appreciation
Week we would like to decorate the teacher center and give out small
thank you notes with chocolates. On Friday we would like to buy donuts
for the staff and put them in the teacher center.
12. Citizen of the Month Award
The PTO will order Zipper Pulls for the Citizen of the Month students.
13. New Business
“Field Days” will be in June, PTO will be serving lemonade.
Possible Local Area PTO/PTA Forum
14. Adjournment
PTO Meeting Minutes
April 27, 2006
1. Call to Order
2. Treasurer’s Report
3. Ideas for Older Students
(This topic was brought up and discussed at the meeting)
A few organizations have asked that the PTO look into purchasing an
inside scoreboard for the school. The cost of scoreboards run from
$3,000 to $10,000, we would look at getting one in the middle price
range. We will form a Score Board Committee and look into starting to
raise the money next school year. Alan Youngs was present and willing to
put money in the scoreboard fund. We told him we would contact him with
more information when we had it.
4. Playground Update
Friday, May 19, 2006 at 2:00 pm will be the Official Opening Ceremony.
We discussed having the children say a chant and hold hands with the
Senator for a group photograph. We also discussed refreshments. Katy
Wagner contacted the PTO and the Athletic Association is very willing to
help with any thing we may need for the playground. We discussed having
the Athletic Association bring trays of cookies to classrooms for a
snack. These were things that were discussed at the meeting but the
final decision will be made by school administrators.
The issue of the playground sign was brought up. A member present shared
the idea of having either small signs on benches or one sign that stated
a thank you to “students, parents, community members, alumni and
supporters”. The sign is being tabled until the playground is in it’s
permanent position, then we will discuss again what should be on the
sign and attempt to make a final decision about wording.
5. Family Movie Night
April 28- The Chronicles of Narnia
May 19- Valiant with possible guest speaker
6. Roller Skating Party
The tentative dates for the next party will be Sept 22, 2006 and October
20, 2006. We have to put in building requests for these dates yet (we
will do in May) and Heidi N said she would contact Matt (the skating
company owner) and see if he is available.
7. Taste of the Nations and Silent Auction
All is set for the event on Monday, May 8th. P and C and Price Chopper
will hopefully donate money for fruit. We will ask Mrs. Carpenter about
selling Girl Scout cookies at the event.
8. Rainbow Planet
We will be dying the shirts (possibly over Memorial Day weekend, Amber
will let people know if volunteers are needed to help with this task).
The PTO will purchase the dye for this event. During the concert the PTO
will sell slushies, Heidi N will contact Mr. Biledeu to see if we can
use the slushy machine.
9. PTO Lessons
Dance Lessons will start on April 29th and run for 4 weeks, the time
will be switched to 3:30.
Karate Lessons started this week and seem to be going well, 27 students
were present. We may look into continuing this for another 4 weeks as
well (it would then run into June).
We also discussed gymnastics, archery, ice skating and art classes for
next fall. We need to look into need for these classes, supplies for the
classes (esp. archery) and instructors.
10. Teacher Appreciation Gifts
We have ordered the posters for the school. We will decorate the
teacher’s center and give out thank you notes in all of the teacher’s
mailboxes along Hershey’s “Hugs”.
11. Drama Club Daycare
Heidi N will contact the drama dept and ask if this is something that
they are interested in. If we do this it will be for one of the evening
showings.
12. After Prom Party
The PTO will donate $100.00 to this event as well as 8 bottles of soda.
13. Kindergarten Books
We need to order more. Starting next year we will have our own
scholastic account.
14. New Business
Field Days will be in June, PTO may be serving Lemonade.
We would like to look into parent/child education classes, EPIC and
local PTO/PTA forum.
15. Adjournment
PTO Meeting Minutes
May 25, 2006
1. Call to Order
2. Treasurer’s Report
We made $725.50 on the Silent Auction.
3. Playground Wrap Up
We will put the left over money from the playground into a CD; this will
include any money that we get back from the school. Amber will contact
the BOE to get a copy of the bills from the playground as well as a
return of any unused money (as per the playground proposal dated January
12, 2006).
We all looked at the beautiful book the school made for us and have
decided to ask if we can leave it in the school library so everyone can
enjoy it.
4. Fall Classes/Lessons
- Gymnastics: We have asked Mr. Schmidt to help us coordinate this
activity for the fall.
- Karate: We will continue this in the fall with the same instructor on
Monday nights at 6:30pm. The cost will be $20.00 for a 4 week session.
- Dance: We are going to try to continue this in the fall as well.
5. Posters for Staff
The posters are now in and they will be framed in 16x20 frames (Patty
will do this).
6. Box Top/Price Chopper/ End of the year closure
Joanne Johnson is willing to do BOX TOPS and Price Chopper again (THANK
YOU Joanne!)
The PTO will donate the movies that we got from Campbell’s to the
school. We will put the VCR and DVD player (labeled) in the PTO closet.
7. Field Days
We will provide Lemonade to the students for the field days.
8. Corn Fest
The PTO will do pumpkin painting again as well as a “guess the weight of
the pumpkin” contest. We will also hold a perennial plant sale at the
Corn Fest. We would also like to contact the school library and see if
they are interested in working with us to provide the children with a
bounce house and have a “Bounce for Books” (where the children get a
free book for bouncing in the bounce house). We are also going to look
into the price of a helium tank for helium balloons.
9. Nominations and Elections of PTO officers for next school year
This will be tabled until next meeting (on June 8th) so (hopefully) we
have more nominations.
10. New Business
Fall Fundraiser was discussed. Next year we will not be selling
Cherrydale Farms. Instead we will try and sell “Cincy Pride” items (for
example blankets, stadium chairs and Tee shirts).
We are going to write Mr. Eaton a note of well wishes and thanks before
the end of the year.
Tee shirts are dyed for Rainbow Planet; we will serve slushies from the
slushie machine the night of the Jim Valley concert.
We briefly discussed the score board “project”.
11. Summarize some of next years events and do building request forms
This we will do on the June 8th meeting.
12. Adjournment
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